Privacy notice

IOM3 includes the following wholly owned trading subsidiaries which deliver activities and services on its behalf: PIABC Ltd and Materials Institute Services Ltd.  

IOM3 is a membership organisation with over 15,000 members worldwide and includes individual members at all stages of their careers and across a broad range of technical sectors within the materials cycle, as well as School Affiliates and Business Partners (organisations) who subscribe to schemes giving access to tailored benefits. More information about IOM3, its structure and governance

IOM3 is a Data Controller in respect of the personal information that we process in connection with our business and services and those of our subsidiaries. In this notice, references to 'we' 'us' or 'our' are references to IOM3.

The personal data we collect may include the following:

• Basic personal information, including name, age, gender
• Contact information including home address, email address, phone number
• Employment information, including job title, place of work, professional biography, CV
• Information about education and qualifications, including level of qualification, place of study, professional qualifications
• Online profile and activity information including Internet Protocol (IP) address, location co-ordinates, social media links, website searches and visits.

 

We do not collect or store any financial data via our website, with the exception of bank details collected from members signing up online to pay by direct debit. These are collected via our website and stored in a secure database. All other financial transactions relating to membership fees or event/course registration are performed directly via a secure online payment gateway provided by Opayo (formerly Sagepay). A copy of the relevant Security Policy is available at https://www.elavon.co.uk/privacy-policy.html

When you visit our website, we use Google Analytics to collect standard internet log information and details of behaviour patterns. The website records your IP address and is used only for statistical purposes and to monitor trends in website use.

Use of cookies

Details of how we use cookies on our website and how you can control cookie settings are on our Cookies page.

We provide contact forms on the website to allow website visitors and IOM3 members to make enquiries, request information and provide updated contact information. The information provided will be passed on to the appropriate IOM3 department and processed solely in performance of a contract to provide the requested service or information. You will be asked for consent for IOM3 to send you information about other services not related to your original enquiry.

Contact form personal information will be retained on the website for a maximum of 3 months.

Anyone can register an account on our website and benefit from certain services such as content alerts, award and grant entries and free webinar registration, without having to become a member of IOM3. Registered personal data is used to administer the online account under performance of a contract and is saved to the IOM3 CRM system. Registered users may be contacted from time to time by IOM3 with information about services relevant to their technical interests or membership offers but have the option to unsubscribe from communications. 

All current members of IOM3 have a personal website account through which they can administer and update their contact details, technical and communications preferences which are stored on the IOM3 CRM (customer relationship management) system. The legal basis for processing is performance of a contract entered into by joining IOM3 as a member.

The personal data will be used to administer the member’s account, advise members about developments at the Institute and allow them to exercise their voting rights. As part of their membership, current members will receive regular information from IOM3 about IOM3 activities and services relevant to their grade, preferences and career progression, including the activities of their selected technical communities and local societies. Members can unsubscribe from communications about activities if they wish. Specific personal data of members who are or become registrants of the Engineering Council, Science Council or Society for the Environment will be shared with those bodies, who act as Joint Data Controllers with IOM3 for the purposes of professional registration.

Lapsed or resigned IOM3 members will continue to have access to limited online services available to non-members through the IOM3 website (as for Registered Users) via a personal online account. Member data will continue to be held on the CRM database in line with the IOM3 data retention policy for members and any statutory and legal data retention requirements. Lapsed and resigned members may be contacted from time to time with membership offers, under Legitimate Interests, and may be eligible for assistance from the Member's Benevolent Trust. 

The website collects personal data of delegates and applicants for the purposes of administration of events and awards and grants schemes. The legal basis for processing is performance of a contract entered into by completing a registration or application. Data may be shared with organising committees, judging panels or venues where this is necessary for administration of the activity. Please refer to individual events/awards for additional Terms & Conditions.

In addition to communications relating to their registration or application, members and non-members may receive information from IOM3 about related activities. Communications preferences can be managed via the IOM3 website account and delegates/applicants can unsubscribe from communications about activities if they wish. 

Full explanations of your rights are available on the ICO website at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Please note that in some cases, if you do not agree to the way we process your information, it may not be possible for us to continue to maintain your membership of IOM3 or professional registration or provide services to you.

Please contact us if you have any questions about how we use your information. If you are unhappy with how we have handled your information you should let us know so that we can investigate your complaint or you can contact the Information Commissioner’s Office at www.ico.org.uk